More than 35% logistics savings for this event agency
Organizing successful events requires more than creativity: it also requires impeccable logistics. This is the challenge that Comexposium, an events company specializing in creating tailor-made experiences, has taken on by completely rethinking its equipment storage management with YouStock.
🔎 Sector of activity:
Events
👤 Company size:
+1000 employees
📍 Location of the need:
Brussels
Event agency: why use YouStock?
Storage of equipment between 2 events
Manage your decor, furniture or technical equipment outside of periods of use, without cluttering up your premises.
Visual inventory accessible remotely
View and manage all of your stored equipment via an intuitive platform, convenient for your project managers.
Deliveries on site according to schedule
Receive your equipment directly to your event locations, at the right time, wherever it is.
Adaptation to your technical constraints
We develop our tools according to your logistical needs (assembly/disassembly, emergencies, specific access, etc.).
A logistics bill divided by almost 3 thanks to YouStock
Before YouStock
📦 invoiced volume: 100 sqft
💶 logistics cost: €1,089
Nowadays:
📦 volume final : 43 sqft
💶 logistics cost: €400
Storage management has become too costly
Before working with YouStock, Comexposium stored its event equipment with a competing logistics provider. The result: a monthly cost of €1,089 for 100 m³ of volume, constantly increasing delivery fees, and limited visibility over stock.
With the growth of their activity, this solution was no longer sustainable. They needed flexibility, responsiveness, and above all to regain control of their logistics.
Our experts are here to advise you. Book an appointment now to discuss your project!
What were the challenges of Comexposium?
Reduce logistics costs without compromising quality
The previous service provider represented a significant expense, exacerbated by a lack of transparency regarding additional costs (delivery, handling, etc.). The agency was therefore looking for a clearer and more economical solution, without compromising on responsiveness or quality of service.
Optimize the space actually used
The agency occupied a 100 sqft space, largely oversized compared to its actual needs. This overcapacity generated significant fixed costs without added value. The goal: to adapt storage to the volume actually used, according to the pace of events.
Quickly access material according to events
Each event requires different setups, sometimes over several days and in multiple locations. The team needed to be able to trigger a delivery in one click, with flexible and responsive logistics capable of adapting to unforeseen circumstances on the ground.
Secure event equipment
Among the stored equipment: bespoke items, high-end furniture, fragile technical gear (lighting, sound systems…). It was crucial to ensure safe storage, in a suitable and monitored environment.
Have an intuitive platform to manage flows
Before YouStock, each delivery request required multiple exchanges by email or phone. The agency wanted to centralise the management of its stock and flows on a single platform, intuitive, remote-accessible and available in real time to the project team.
Is your agency facing the same challenges?
Let’s discuss it together: our event logistics experts are here to offer you a tailor-made solution.
A 4-step process to meet their needs
1. Needs analysis and drafting of a precise CDC
We started by understanding their logistics and their pain points, to offer a tailor-made solution.
Complete management of the transfer from their previous service provider
Our team took care of collecting the equipment, transporting it to our warehouses and inventorying it.
Stock integration and training on our platform
Each item was photographed and added to the online inventory. The Comexposium team was trained to manage their requests independently.
Continuous evolution according to their needs
Adjustments were made over the course of the collaboration to integrate new features useful to their business.
Enjoy the same experience as our clients 💙
Thanks to YouStock, we’ve not only reduced our logistics costs, but more importantly, we’ve become more responsive.
We manage our inventory online and order delivery in just a few clicks… it’s a real time saver.
Let’s discuss yours to build a flexible, efficient and scalable solution together.
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FAQ – Storage and logistics solutions for event agencies
Do you offer storage only or a complete logistics package?
YouStock is not limited to simple storage. We offer a complete solution including:
- Reception and inspection of equipment sent by your suppliers,
- Management of the transfer from your former warehouses,
- Online accessible visual inventory,
- On-demand delivery to your event venues (anywhere in France or internationally),
- And if needed, on-site assembly or installation through our partners.
My equipment is fragile. Will it be well protected?
Absolutely. Your equipment is stored in secure, clean, and suitable spaces, with rigorous monitoring. Each item is carefully handled by our teams and photographed to be included in your digital inventory. This way, you maintain constant control over the condition and quantity of your equipment.
Are your volumes adjustable according to our business periods?
Yes. Our solution is 100% scalable, whether you organize one event per month or ten per week. You only pay for the space used, and you can increase or decrease this volume at any time, depending on your schedule.
Do you deliver everywhere?
Our warehouses are located on the outskirts of Brussels to facilitate the collection, storage, and delivery of your goods throughout the Brussels region. Our teams come directly to your location, whether you are in Ixelles, Uccle, Anderlecht, Etterbeek, Schaerbeek, Forest, Jette, Saint-Gilles, or another neighboring municipality. YouStock also operates in several major French cities, as well as in Monaco and London, to support projects requiring broader logistics coverage.
Can inventory and deliveries be managed online?
Yes. Once your equipment is registered with YouStock, you have access to an online photo inventory to:
- View your stock in real time,
- Schedule your deliveries or returns,
- Track the history of movements,
- Manage several projects in parallel.
Can your solution be adapted to our internal tools or processes?
Absolutely. We are used to co-developing the specifications with each client to adapt to their working methods, planning tools, or production constraints. Our teams can also evolve the platform according to your specific needs.
Can I test your service on a pilot event?
Yes, we offer phased rollouts, with limited volumes to test our solution as part of a pilot event. This allows you to validate the quality of the service, the responsiveness of our teams and the fit with your needs before a wider deployment.