Free up your premises. Maintain control over your archives.
Regulatory documents, client files, accounting records, contracts, medical records… YouStock handles your entire archive management process.
Confidentiality guaranteed. Compliance ensured. Access within 48 hours.
Your archives are cluttering your premises and exposing your business to risk
Files piled up in cupboards, meeting rooms turned into storage areas, documents impossible to find when needed, and archives kept beyond their mandatory retention period due to a lack of tracking… Managing business archives is one of the most time-consuming and risky tasks for firms and companies that handle it in-house.
Beyond mere clutter, poor archive management exposes your organization to real risks: GDPR non-compliance, breaches of confidentiality, loss of regulatory documents, and penalties during audits.
YouStock handles your entire archive management process. Your documents remain secure and accessible whenever you need them, and are destroyed in full compliance with regulations once the mandatory retention period has expired.
Professional records management, from collection to certified destruction
From the pickup of your archive boxes to the retrieval of your documents on demand, YouStock handles every step with the rigor required to ensure the confidentiality of your files.
Audit and filing plan
Analysis of your document volumes, categories, and statutory retention periods to define a filing plan tailored to your regulatory obligations.
On-site collection and removal
Our teams come to your premises to collect, pack, and remove your archives without disrupting your operations. Each box is labeled and scanned prior to removal.
Digital indexing and filing
Each file is indexed with its metadata: document type, date, reference, and statutory retention period. Locate any document in seconds.
Secure and confidential storage
Archives stored in secure facilities: strict access control, 24/7 video surveillance, and fire and moisture protection.
Return upon request within 48 hours
Submit your request via your personal account. Your documents will be returned within 48 hours either by delivery or digital scan, depending on your preference.
Certified and traceable destruction
Your archives are destroyed securely and confidentially once the statutory retention period expires. A destruction certificate is issued for each operation, serving as proof of compliance in the event of an audit.
Our experts analyze your volumes, document categories, and regulatory obligations to present you with a tailored proposal.
Three reasons to outsource your archives right now
1. Free up your premises from archives that don’t belong there
In law, accounting, or architecture firms, every square meter counts. Archived files taking up space in your meeting rooms, corridors, or closets represent lost space for your business and often, documents exposed to unforeseen confidentiality risks.
On-site collection with minimal disruption
Our teams work around your schedule to pack and remove your archives without disrupting your daily operations.
Online photo inventory
Each box is photographed, labeled, and logged in your inventory before pickup. You know exactly what you have in storage at all times.
Secure, confidential storage
Your archives stored in restricted-access areas: continuous video surveillance and optimal preservation conditions for the required statutory period.
2. Destroy your expired archives properly safely and effortlessly
Retaining documents beyond their statutory retention period exposes your organization to significant GDPR and regulatory risks. However, managing the destruction of confidential documents yourself while ensuring their security remains uncompromised throughout the process is a complex task that few organizations truly master.
Traceability through to destruction
Every document is tracked from its arrival at our warehouses until its destruction. Access a complete history and confirmation via your dashboard.
Certified confidential destruction
Secure and irreversible destruction in accordance with current standards. An official certificate is issued for each operation, serving as proof of compliance in the event of an audit.
Responsible recycling
Materials resulting from destruction are recycled in an environmentally friendly manner. A recycling certificate is available for your CSR reporting.
3. Access your archives in just a few clicks without leaving your office
Outsourced archives that are inaccessible aren’t a solution; they’re just another problem. Whether you need to urgently retrieve a client file for a hearing, produce an accounting record during a tax audit, or provide a contract for a dispute, your archives need to be just as accessible as if they were right in your office.
Simplify access to my archives →
Physical retrieval within 48 hours
Submit your request via your personal account. Our teams locate your documents and deliver them to your chosen address within 48 hours.
On-demand digitization
Need a document urgently? We will digitize it and send it to you securely as quickly as possible.
Management of statutory retention periods
Automatic alerts when a file approaches its statutory deadline. You approve its destruction or an extension with a single click.
They entrusted us with the management of their archives
Beyond just archiving, YouStock manages all your workflows
Space Planning
Centralize furniture, materials, and equipment to coordinate your fit-out projects without logistical constraints.
Yachting
Store technical parts, equipment, and supplies in a solution designed for the marine industry.
Cosmetics
Manage your inventory, samples, and distribution operations through rigorous, traceable logistics.
Hospitality & Food Service
Support your openings, renovations, and peak activity periods with flexible, responsive logistics.
Frequently Asked Questions — Archive storage and management for businesses and professional firms
YouStock handles all types of business archives: client files and contracts, accounting and tax documents, legal and regulatory records, HR documents, medical records, architectural plans and models, and technical archives and patents. Each category of document is managed in a way that suits its specific nature and confidentiality requirements.
Confidentiality is at the heart of our professional archiving service. Your documents are stored in restricted-access areas; only individuals explicitly authorized by your organization may request access to your archives. Our warehouses are equipped with 24/7 video surveillance, badge-based access control, and intrusion protection systems. Every document movement is tracked and logged in your dashboard. We operate in strict compliance with the GDPR and can sign a specific confidentiality agreement if your business requires it.
From your personal account, you submit a retrieval request, specifying the file or document reference. Our teams locate the item in our warehouses and deliver it to your chosen address within 48 hours. For urgent situations (such as an imminent hearing or a surprise tax audit), we also offer an express digitization service: your document is scanned and securely transmitted as quickly as possible. Contact our experts to establish your emergency access protocol.
When indexing your archives, we record the statutory retention period for each file based on its category: 3 years for routine accounting documents, 10 years for accounting ledgers, 5 years for commercial contracts, 30 years for certain legal documents, and so on. Your dashboard automatically alerts you when a file is nearing its expiration date. You can approve its destruction or extend its retention period with a single click, eliminating the risk of oversight or non-compliance.
Yes. Our teams carry out the secure and irreversible destruction of your archives in accordance with current standards. Each destruction operation results in the issuance of an official certificate, which you can retain as proof of compliance for GDPR or regulatory audits. Materials resulting from the destruction process are recycled in an environmentally friendly manner, and a recycling manifest is available for your CSR reporting.
Our warehouses are located on the outskirts of Brussels. We also operate in several major French cities, as well as in Monaco and London. We handle collection and return services across all these areas with guaranteed turnaround times. For multi-site organizations, we coordinate simultaneous collections from multiple locations, managed by a single dedicated point of contact.