Over 35% Logistics Savings For This Events Agency
Delivering successful events requires more than creativity – it also demands flawless logistics. That was the challenge taken on by Comexposium, an event management company specialising in bespoke experiences, which completely rethought its equipment storage management with YouStock.
🔎 Industry sector:
Events
👤 Company size:
+1000 employees
📍 Location of requirement:
Paris (France)
Event Agency: Why Choose YouStock?
Storage of equipment between events
Manage your sets, furniture, or technical equipment outside of use periods without cluttering your premises.
Remote access to visual inventory
View and manage all your stored equipment through an intuitive platform, designed to make life easier for your project managers.
On-site deliveries according to schedule
Have your equipment delivered directly to event venues, at the right time, wherever you need it.
Adaptation to your technical requirements
We tailor our tools to your logistics needs (assembly/dismantling, emergencies, specific access, etc.).
A Logistics Bill Cut By Nearly 3 Thanks To YouStock
Before YouStock:
📦 Billed volume: 431 sqft
💶 Logistics cost: £1,089
Today:
📦 Final volume: 185 sqft
💶 Logistics cost: £400
Storage management that became too costly
Before working with YouStock, Comexposium stored its event equipment with another logistics provider. The result: a monthly cost constantly rising delivery fees, and limited visibility over stock.
As their activity increased, this solution was no longer sustainable. They needed flexibility, responsiveness, and above all, to regain control of their logistics.
Our experts are here to advise you. Book an appointment today to discuss your project!
What were Comexposium’s challenges?
Reduce logistics costs without compromising quality
The former provider represented a major expense, made worse by a lack of transparency on additional charges (delivery, handling, etc.). The agency was therefore looking for a clearer, more economical solution without sacrificing responsiveness or service quality.
Optimise the space actually used
The agency occupied 100 m³ of storage, far oversized compared to its real needs. This overcapacity generated significant fixed costs without added value. The goal: adapt storage to the actual volume used, in line with the pace of events.
Quick access to equipment according to events
Each event required different setups, sometimes over several days and across multiple locations. The team needed to trigger a delivery in one click, with flexible, responsive logistics able to adapt to unexpected on-site changes.
Secure event equipment
Among the stored items: bespoke elements, high-end furniture, and fragile technical equipment (lighting, sound systems, etc.). It was crucial to guarantee safe storage in a suitable, monitored environment.
An intuitive platform to manage flows
Before YouStock, each delivery request required multiple exchanges by email or phone. The agency wanted to centralise stock and flow management in a single intuitive platform, accessible remotely and in real time by the project team.
Does your agency face the same challenges?
Let’s talk! Our event logistics experts are here to provide you with a tailor-made solution.
A 4-Step Process To Meet Their Needs
1. Needs analysis and drafting of a detailed brief
We started by understanding their logistics operations and pain points in order to propose a tailor-made solution.
Full management of the transfer from their previous provider
Our team handled the recovery of the equipment, its transfer to our warehouses, and its registration.
Stock integration and training on our platform
Each item was photographed and added to the online inventory. The Comexposium team was trained to manage their requests independently.
Ongoing evolution according to their needs
Adjustments were made throughout the collaboration to integrate new features useful to their operations.
Enjoy the same experience as our customers 💙
Thanks to YouStock, we’ve not only reduced our logistics bill but, more importantly, we’ve gained in responsiveness.
We manage our stock online, order a delivery in just a few clicks… it’s a real time-saver.
Let’s talk about yours and build together a flexible, efficient and scalable solution.
Discover Our Other Professional Case Studies
FAQ – Storage & Logistics Services for Event Agencies
Do you only offer storage, or a complete logistics solution?
YouStock goes far beyond simple storage. We provide a complete solution that includes:
Receipt and inspection of equipment sent by your suppliers,
Transfer management from your previous warehouses,
A visual inventory accessible online,
On-demand delivery to your event venues (across France or internationally),
And, if needed, on-site assembly or installation via our partners.
My equipment is fragile. Will it be well protected?
Absolutely. Your equipment is stored in secure, clean, and adapted spaces, with rigorous monitoring. Each item is carefully handled by our teams, photographed, and added to your digital inventory. This ensures continuous monitoring of the condition and quantity of your equipment.
Can volumes be adjusted according to activity periods?
Yes. Our solution is 100% scalable, whether you organise one event a month or ten a week. You only pay for the space you actually use, and you can increase or reduce this volume at any time, according to your schedule.
Can stock and deliveries be managed online?
Yes. Once your equipment is registered with YouStock, you have access to an online photo inventory that lets you:
View your stock in real time,
Plan deliveries or returns,
Track the history of movements,
Manage multiple projects simultaneously.
Can your solution adapt to our internal tools or processes?
Absolutely. We regularly co-develop the specifications with each client to adapt to their working methods, planning tools, or production constraints. Our teams can also evolve the platform to meet your specific requirements.
Can I test your service on a pilot event?
Yes, we offer phased launches with limited volumes to test our solution during a pilot event. This allows you to validate the quality of the service, the responsiveness of our teams, and how well it matches your needs before a larger rollout.