Free up your premises. Keep control of your archives.
Regulatory documents, client files, accounting archives, contracts, medical records… YouStock handles your entire archive management.
Guaranteed confidentiality. Assured compliance. 48-hour access.
Your archives clutter your premises. They also expose your business to risk.
Files piled up in cupboards, meeting rooms turned into storage areas, documents impossible to find when needed, archives kept beyond their statutory retention period due to lack of monitoring… Professional archive management is one of the most time-consuming and risky tasks for firms and businesses that handle it internally.
Beyond mere clutter, poor archive management exposes your organisation to real risks: GDPR non-compliance, breach of confidentiality, loss of regulatory documents, and penalties in the event of an inspection.
YouStock outsources your entire archive management. Your documents are secure, accessible when you need them, and properly destroyed when their statutory retention period expires.
Professional archive management, from collection to certified destruction
From the collection of your archive boxes to the return of your documents on demand, YouStock handles every step with the rigour required to maintain the confidentiality of your files.
Audit & filing plan
Analysis of your volumes, document categories, and statutory retention periods to define a filing plan tailored to your regulatory obligations.
On-site collection & removal
Our teams visit your premises to collect, pack, and remove your archives without disrupting your operations. Each box is labelled and scanned prior to removal.
Indexing & digital referencing
Each file is indexed with its metadata: document type, date, reference, and statutory retention period. Find any document in seconds.
Secure & confidential storage
Archives are stored in secure facilities featuring strict access control, 24/7 CCTV, and protection against fire and damp.
Return on demand within 48 hours
Submit your request via your personal area. Your documents are returned within 48 hours via physical delivery or digital scan, according to your preference.
Certified & traceable destruction
At the legal deadline, your archives are securely and confidentially destroyed. A certificate of destruction is issued for each operation, providing proof of compliance in the event of an inspection.
Our experts will analyse your volumes, document categories, and regulatory obligations to provide you with a bespoke proposal.
Three reasons to outsource your archives right now
1. Free your premises from archives that have no place being there
In a law, accountancy, or architecture firm, every square metre counts. Archived files taking up your meeting rooms, corridors, or cupboards mean lost space for your business – and often, documents exposed to confidentiality risks you hadn’t anticipated.
Disruption-free on-site collection
Online photo inventory
Each box is photographed, labelled, and referenced in your inventory prior to removal. You know exactly what you have stored at any given time.
Secure & confidential storage
2. Destroy your expired archives properly, safely, and effortlessly
Keeping documents beyond their statutory retention period exposes your organisation to significant GDPR and regulatory risks. However, arranging the destruction of confidential documents yourself, ensuring their inviolability right to the end, is a complex operation that few organisations truly master.
Traceability right up to destruction
Certified confidential destruction
Responsible recycling
Materials resulting from destruction are recycled in an environmentally friendly manner. A recycling slip is available for your CSR reporting.
3. Access your archives in a few clicks, without travelling
Inaccessible outsourced archives are not a solution; they are an additional problem. A client file urgently needed for a hearing, an accounting record requested during a tax inspection, a contract to be produced for a dispute… Your archives must be as accessible as if they were in your office.
Physical return within 48 hours
Scanning on demand
Management of statutory retention periods
They trusted us with their archive management
Beyond archives, YouStock manages all your operational flows
Workspace fit-out
Centralise furniture, materials, and equipment to coordinate your workspace fit-out projects without logistical constraints.
Yachting
Store technical parts, equipment, and supplies using a solution specifically designed for the marine industry.
Real estate
Clear out a property before a sale, letting, or renovation work, then refurnish it at the right time without tying up your staff.
Damaged goods
Safeguard your policyholders’ furniture during restoration work, complete with a photo inventory and return on the day they move back in.
Frequently Asked Questions — Storage and archive management for businesses and professional firms
YouStock handles all types of professional archives: client files and contracts, accounting and tax documents, legal and regulatory files, HR documents, medical records, architectural plans and models, technical archives and patents. Each document category receives treatment suited to its nature and confidentiality requirements. To understand how to optimise the outsourcing of your archives according to your sector, read our article on outsourcing archive management.
Confidentiality is at the heart of our system for professional archives. Your documents are stored in restricted-access areas: only explicitly authorised individuals from your organisation can request access to your archives. Our warehouses are equipped with a 24/7 CCTV system, badge access control, and anti-intrusion protection. Every document movement is tracked and recorded in your dashboard. We operate in strict compliance with the GDPR and can sign a specific non-disclosure agreement (NDA) if your business requires it.
Via your personal area, you submit a return request specifying the file or document reference. Our teams locate it in our warehouses and return it to you within 48 hours via delivery to the address of your choice. For absolute emergencies (imminent hearing, unannounced tax inspection), we also offer an express scanning service: your document is scanned and sent via a secure channel as quickly as possible. Contact our experts to define your emergency access protocol.
When indexing your archives, we input the statutory retention period for each file according to its category: 3 years for everyday accounting documents, 10 years for accounting ledgers, 5 years for commercial contracts, 30 years for certain legal documents… Your dashboard will alert you automatically when a file nears its deadline. You can approve the destruction or extend the retention period with a single click, with no risk of forgetting or non-compliance.
Yes. Our teams carry out the secure and irreversible destruction of your archives in accordance with current standards. Every destruction operation generates an official certificate, which you can keep as proof of compliance in the event of a GDPR or regulatory inspection. The materials resulting from the destruction are recycled in an environmentally friendly manner, and a recycling slip is available for your CSR reporting.
Our warehouses are located on the outskirts of Paris, Lyon, Nice, Bordeaux, and Marseille, as well as in Monaco, Brussels, and London. We handle collections and returns across all these areas, with guaranteed timeframes. For multi-site organisations, we coordinate simultaneous collections from several addresses via a single dedicated point of contact.